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THE USES OF ACCOUNTING INFORMATION FOR DECISION MAKING IN PUBLIC SECTOR ORGANIZATION

CHAPTER ONE

INTRODUCTION

1.1 BACKGROUND OF STUDY

One of the most effective uses of accounting information is decision making. Decision making has being described as a purposeful choosing from a number of alternative causes of action. The accounting information provides managers with the necessary information they need. In this case, it is the accountants that provide the information with which the management uses for its decision making. Managements can only come up with a good decision if they are able to get correct accounting information from the accountant. In a situation where the accountant does not provide correct information: this is bond to affect the decision making of the management adversely. The question now is, how business executive know the company is embarking on a favorable decision or unfavorable one. The answer to this question is based on the management and the accounting information.

According to Ray (1996), most top level business executives have background in accounting and finance than in any other field. The essence of using accounting information is to enable managers make wise decision. It is also used (accounting information) to set up system of internal control to increase efficiency and prevent fraud in companies.

Accounting information aids in profit making, budgeting and cost control. In a company, it is the duty of the management accountant to see that his company keeps good records and prepare proper financial regulations. Management accountants also need to keep up with the latest development in the use of computers and in the computer system design. Accountants provides many special reports for management, decision making. This function requires the gathering of both historical and projected data. Indeed only a limited number of studies in international management research have focus on the role utilization of accounting information in the holistic context of decision making strategies, processes and preferences (Carr et al 1994; woutersen and Verdaasdonk 2002).

Green wood and Hinings (1996) there is evidence which reveal the influence of accounting information in decision making process. it emphasize the importance of a holistic context and which led to the integration of other institutional influence and multiple logics. It is in this context that the research wishes to evaluate the effectiveness and uses of accounting information for decision making in public sector.

In summary, accounting information is primarily concerned with data gathering from internal and external sources analyzing, processing, interpreting and communicating the result (information) for use within the organization so that management can make more effective plan, decisions and control operations.

1.2 STATEMENT OF THE PROBLEM

The central concern of management is decision. In making a sound decision the management needs some valuable and accurate information from the accountant. The accountant is at the services of the management by providing the management with the necessary information which they need for decision making. In recent times, it was observed that cases of mismanagement, fraud and irregularities prevail in the organization.

What then is the role of accounting information in Bank of agriculture? Has the role been affective? Does accounting information control fraud, mismanagement and irregularities? Does accounting information ensure the efficiency and effectiveness of management? This study is aimed at providing answers the above questions.

1.3 OBJECTIVES OF THE STUDY

This research is aimed at examining how effective and efficient management apply accounting information in making business decision in public sector organizations. The main objectives of this study are;

1. To identify how accounting information controls Fraud, mismanagement and irregularities.

2. To determine how useful and effective accounting information are to decision making in public sector organization.

3. To determine the relationship between the neglect of accounting information and decision making in public sector organizations.

1.4 RESEARCH QUESTIONS

The purpose of the study is to highlight the use of accounting information in Bank of agriculture and disclose the obstacles involved in the demand and supply of information. This therefore propels the following research question for this study:

1. How does accounting information control fraud, mismanagement and irregularities?

2. How useful and effective is accounting information to decision making in public sector organizations?

3. What are the effects of in availability of accounting information in public sector organizations?

1.5 RESEARCH HYPOTHESIS

The null hypothesis is the one stated in a no difference form in effect of one or more independent variables on the dependent variable and is denoted as Ho. Alternative hypothesis is the one which predicts a difference and indicate the expected direction of that difference and is denoted as H1. The hypothesis to be tested in this study are as follows:

Ho: Accounting information does not control fraud, mismanagement and irregularities.

H1: Accounting information controls fraud, mismanagement and irregularities.

Ho: Accounting information is not effective in decision making in public sector organizations.

H1: Accounting information is effective in decision making in public sector organizations.

Ho: There is no relationship between the neglect of accounting information and decision making in public sector organizations.

H1: There is relationship between the neglect of accounting information and decision making in public sector organization.

1.6 SIGNIFICANCE OF THE STUDY

Accounting information is very important in the life of any business. It is based on this information that the management will be able to make wise decisions. The accountants present the accounting information in such a way as to assist management in policy and decision making in the day to day operations of the company.

Based on the information produced, the management will have the benefits on using it to plan and control their current and future operations. Based on it also they will come up with their management decision and information of long term plans. The information also will help the management report historical information to outsiders.

The account manager, based on the management plan (target/standards) will analyze the performance of the organization and access whether the organization actually attained the standard set by the management or not, if there is any variance, the management in charge of accounts will look into it to find out the causes of the variance and the report to the management based on that report. The management can make a wise decision that will take the cause of the variance into consideration. The use of accounting information is so important that the management of any organization cannot do without it. Any organization that does not makes use of accounting information for their decision making is bound to be running into difficulties that lead to a setback.

1.7 SCOPE OF THE STUDY

The scope will take into consideration the uses and effectiveness of accounting information for effective decision-making. Decision making exist in every organization, for the purpose of this research the research will be considering only Bank of agriculture (i.e. taking into consideration Calabar branch). Accounting staff and manages of their co-operation will be interviewed for the purpose of getting relevant useful information for decision making, also to determine how effective to use the accounting information for their decision making. the recommendation and the conclusion will be based solely on the information gathered.

1.8 LIMITATION OF THE STUDY

Time factor: This was one of the major problems I encountered in the course of the study since the data collected was partly by personal interviews and persons to be interviewed had limited time to attend to me. Also the researcher has to allocate part of her time to class room work one and other activities.

Finance: Another factor that limited the scope of the study was the financial cost which consisted mostly of travelling expenses, cost of materials to be used for the study, cost of inputting the information collected into the computer, cost of diskette, cost of printing the hard copies and binding of the report. This consisted to limitation of my study.

1.9 DEFINITION OF TERMS

Decision making: This is a process of choosing specific cause of action from among many possible alternatives. Determine ways and means for accomplishing the line of action decided upon is also a part of the decision making process.

Accounting: This means the act of recording, classifying and summarizing in a significant manner and in terms of money, transaction and events which are in part at least of a financial character and interpreting the result thereof.

Information: Data that has been processed to produce meaning relating to a field.

Accounting information: Those processed information relating to accounting.

Management: This is a group in a business who have overall responsibility for achieving the company’s goals.

Inventory: This is the stock of goods which a firm posses within a accounting period.

Cost centre: This is the smallest of activities of areas of responsibilities where costs are accumulated.

Profit centre: This is a segment of a business that is responsible for both its revenue end expenses, providing information for such an entity.

Planning: The use of information supplied by accountants in making decision by which management formulate objectives for future business of the firm.

Control and Coordination: A process of ensuring that the cause of actions is maintained and that the desire aims are achieved. This is done through the use of budgets and actual data.

Cost Decision: This is the application of and cost of principles, methods and techniques in the ascertainment of cost and analysis of savings and or excess as compared with the previous experiences or with standard.

Decision: Alternative lines of action which are often irrevocable.

Organization: In organization the managers decide how best to put together the organizations human and other resources in other to carry out establishment.

Cost Accounting: This refers to the determination and control of cost.

General Accounting: This is the overall records keeping preparation of financial statements and reports and control at all business activities.

Budgeting: This is the planning of financial aspect of business operations.

Questionnaire: This is a method of data collection in which the research questions and questions on other relevant issues are put down in a systematic manner.

REFERENCES

Ray garrison (1996) Managerial accounting, online articles

Needles et al (1984) the importance of accounting information online articles

Carr et al (1994) woutersen and verdaasdonk 2002 accounting information for operation management

Green wood and Hinnings (1996), Role of enterprise system in radical organizational change.

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