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EFFECTIVE INVENTORY CONTROL AS A MEANS OF IMPROVING AN ORGANIZATION IS PERFORMANCE

ABSTRACT

This research project is on effective inventory control as a means of improving and organizations performance. A case study of NBC Plc. The research was prompted by the researchers believe of the indispensable role an inventory that is properly controlled can play in gearing up the profit of an organization in any given accounting period with the increasing highcost of production attributable to scarcity of raw-material. It has therefore become necessary that an examination be made on the classification of inventory and the proper way to control and stock raw-materials. A detailed analysis of how inventories are classified, controlled and the cost of keeping inventory were studies by the researcher.

CHAPTER ONE

INTRODUCTION

Inventory control refers to the management function concerned with the acquisition, storage, handling and usage of inventory so as to ensure the availability of inventory when needed, provide adequate cushion for contingencies and deriving maximum economic benefits and at the same time minimizing wastage and loses. Independently, inventory control can be defined as a quantity of goods or materials in the control of an enterprise and held for a time his relatively idle or unproductive state, awaiting its intended use or sale. It is equal identified as stock on hand at a given time. The type of inventory items consumed in the normal functioning of an organization that are not a part of the final product. They include toiletries and pencils:

(b) Raw materials – Inputs  into the production –process that will be modified or transformed into finished goods.

(c)  In process goods – Partially completed final product that are still in the production process

(d) Finished goods  - Final products available  for sale, distribution or storage, more over, in the administration of the inventory of an organization the following question should always be remembered:

(i)   What is the optimum amount of inventory to carry?

(ii)  What is the economic tool size for an order?

(iii) What is the record system for showing the status or inventory at hand?

Control is necessary so as to minimize cost and at the same time keep our services good enough so that we do not lose business. But the control and maintenance of inventory is a problem  that is common to organizations in different sectors of the company. Inventory problem have proliferated as technological progress ahs increased the organization ability to produce goods in a greater quantities and at a  taster rate. Cash invested in inventories could be used some where else for profit making, debt servicing or dividend distribution. Management is therefore becoming increasingly aware that the overall efficiency of company’s operation is directly related to inventory situation existing within the company. The real problem therefore has been in the determination of the inventory level at which money invested in inventory will produce a rate of return higher than it would it. It has been invested in some other areas of the business. It must not be overlooked that some problems associated with inventory management are created by lack of effective and efficient inventory management arising mainly from the management inability to identify the proper inventory control strategy to be adopted, or  even where identified, the application is often inadequate.

1.1     BACKGROUND TO THE STUDY

Inventory control is a function that is very vital and of great significant to any king of organization. It is not peculiar to only the manufacturing organizations, but also necessary to service- oriented organization such as banks schools hospitals, each at these institutions still requires some amount of inventory to stock and control so as to minimize overhead costs and improve performance nevertheless, the primary focus in this protect will be on production cum marketing oriented organization. Raw materials inventory is the heart of any manufacturing company since no production could take place without them, so their effective control should be a significant factors in the management of materials.

1.2     PURPOSE OF THE STUDY

Different inventory control problems are being encountered by different organization effective inventory control can be achieved by the selection and adoption of an inventory control system that will result to the much needed improvement in the organizational performance. This research therefore aims at:

(a)  Finding out the extent to which an efficient inventory control system can contribute in improving the general performance of an organization.

(b)  Identifying some of the factors militating against a thorough adoption of an effective control system of inventories in an organization.

(c)  Presenting ways through offering of suggestion and recommendation as to how best to go about ensuring that an effective inventory control system is a adopted and practiced in an organization like Nigeria Bottling company Plc. The research will however not lose sight of acquisition problems of raw materials and how best to solve it.

1.3   SIGNIFICANCE OF THE STUDY

Inventory control is  a function that is very important and of great significant to any kind of organization. It is not peculiar to only the manufacturing organizations, but also necessary to service oriented  organizations such as IMT Enugu, Union Bank Plc etc. The study will place the stock mange on a better rooting to actually know the cost of keeping inventory and how to avoid it. The study will also teach readers on how to control inventory for effective and efficient operation of organizations activity, and when this happens detective / obsolete products will not be passed into the society for consumption.

1.4     STATEMENT OF THE PROBLEM

The issue of failures, poor quality product out of stock, unnecessary  delays and in extreme cases shut – downs in some organizations can be attributed to non-existence of effective inventory control system. Most managers are ignorant of inventory listed circumstances. A few of them who are aware of the usefulness of stock control excel in their various business. Inspite of these, effective inventory control has not been without a lot of problems as observed by the researcher as follows:

(1)  Most firms have no clearly defined inventory control system.

(2) Most firms does not have enough money for keeping reasonable inventory.

(3) Most organizations have little or space for inventory. This affects the number of products to be produced and stocked.

(4)  There is poor record of inventories in most organizations

All these are concern to the author which when tackled would provide an operational efficiency for most firms.

1.5  SCOPE AND LIMITATION OF THE STUDY

This research project is limited to the inventory procedures and techniques as applied in Nigeria Bottling Company Plc, with a view to improving the organizations performance. The work covers the activity of NBC Plc between 2000 to 2004.

A research of this nature cannot be out without hitches in the process. It was therefore not uncommon that the researcher found conducting this research on uphill test so many problems were encountered, and this might have to a certain extent an influence on the out come of the research. Amongst the constraints area:

(1) The inability of the researcher to interview some principal staff in the firms whose contribution should have been of great help.

(2) Limitation of time materials resource: Time was seriously a delimiting factor in conducting this empirical research. The topic was approved to the researcher just in April 2005 and the time log between them and submission needed much pressure. The researcher has to conduct this research as well as attend his lectures.

(3) Finance: The researcher as a student has to attend to other problems other than this particular one in partial fulfillment of some courses. It was therefore not easy to allocate money for this study especially during hard situation much money was required to cover the company several time before collecting the necessary data.

1.6  HYPOTHESIS

For the purpose of this study. The following hypothesis have been postulated.

Ho: A well planned and effective inventory control technique alone cannot substantially contribute to the performance the organization.  

HI: A well planned and effective inventory control technique alone can substantially contribute to the performance of the organization.

Ho: The amount of inventory to stock is not completely dependent on the organization

HI: The amount of inventory to stock is completely dependent on the organization.

Ho: Higher production and operational costs in organizations are not directly reflective from poor inventory management

HI: Higher production and operational costs in organizations are directly reflective from poor inventory management 

1.7   DEFINITION OF TERMS

The following terms used in this study should be taken to mean the following 

MARKETING: Marketing is a human activity directed at satisfying needs and wants through exchange process.

MARKETING CONCEPT: The marketing concept holds that the key to achieving organizational goals consists in determining the needs and wants of target markets and delivering the desired satisfactions more effectively and efficiently than competitors.

PRODUCT: A product is something that is viewed are being capable of satisfying needs or want.

SERVICES: These are separately identifiable intangible activities which provide want satisfaction when marketed to customers and or industry users and which are not necessarily tied to the sale of a product or another services.

STRATEGY: This refers to the firms overall plan for surviving in its environment.

ORGANISATION: An organization is a structural process in which persons interact for objectives

PRODUCTION: This is the transformation of resources into finish goods or service

DISTRIBUTION STRATEGIES:These are concerned with making products available when and where customers want them.

TECHNOLOGY: This is the application to marketing of knowledge base on discoveries in science, inventions and innovations.

WORKING CAPITAL: This is the net amount of current resources not needed to meet current obligations of the firm.

EFFECTIVENESS: This is the degree to which pre-determined goods are achieved.

EFFICIENCY: This is the economic manner in which goals oriented operation are carried out

MANAGEMENT: This is the process of using both human and material resources to achieve the set goals and objectives.

REFERENCES

Edoga Priscillan & Ani Jude, O (2010) Introduction to marketing management and practice

Cotler .P (2010) Marketing management analysis planning and control  4th  edition Englewood Cliffe New Hersey Prentree Hall Inc.

Mebeite D. O (2013)  Analysis of business strategy and policy formulation

Nebeite D.O (2012) Business policy and strategic management Vol. 1

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