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DESIGN AND IMPLEMENTATION OF A COMPUTERIZED HOTEL BUSINESS BILLING SYSTEM. (A CASE STUDY OF MODOTEL HOTEL LIMITED ENUGU)

CHAPTER ONE

1.0 INTRODUCTION

Hotel is defined by British law as a place where a bonafide traveller can receive food and shelter, provided he is in a position to pay and is in a fit condition to be received. Hence, a hotel provides food and beverages, and lodging to travellers on payment. In turn, it has the right to refuse a traveller is drunk, disorderly, unkempt or is not in a position to pay for the services. The hotel industry is perhaps, one of the oldest commercial endeavors in the world. The first inns date back to the sixth century be and were the products of the urge to travel, spurred by the invention of the wheel.

The earliest hotels were managed by husband and wife teams, who provided large halls for travelers to make their own bed and sleep on the floor. The entire cooking service and recreation were provided by the husband and wife team and his family. It was in Europe that the birth of well managed hotel industry took place on the shape of chalets and small hotels which provided variety of services. They were mainly patronized by the aristocracy of the day. The real growth of the modern hotel industry took place in the United State of America in 1794. the real boom in hotel building came in the early twentieth century. This period also saw the beginning of chain operation under the guidance of E.M stalker. It involved big investments, big profit and trained professional to manage the business. 

The management business billing of a hotel system was virtually left in the hands of the front officers. The front office in hotels is the department responsible for the scale of hotel rooms through systematic method of reservation, followed by registration and assigning of rooms to customers, it was usually done manually. This was boring and cumbersome in hotels that still operate manually today. This development in hotel business billing system continued gradually until recently when computer was invented as an electronic method of processing data, computer can be defined as an electronic device that accept input, manipulated data and produces information which is the output, as required. Computerization of hotel business billing system: a focus on the lodging system of a hotel, therefore, the application of computer in the lodging system of a hotel. A hotel which operated a computerized system will ensure that the program carries provision for different tariffs, locations and individual guest preferences. Details of each room are stored within the memory and as a guest registers the guest list is immediately updated while that particular room is removed from the list of those which are available for letting. Because the system is so accurate, there is little chance of two people being given same room.

1.1 BACKGROUND OF THE STUDY

The lodging system of Mooted Hotels Limited Enugu started when this hotel was established in 1986. at its inception, Mooted Hotels Limited inherited three modern hotels. There were ninety three chalets at the time of its establishment. These hotels were located at Enugu, IMO, Anambra. However they have since been improved upon with additional chalets, better management and better services. The management of Muddle Hotels Limited insists that standard obtainable in its hotels of all types compare favorably with the standards elsewhere. Each chalets is provided with a room stewards, hot and cold water tub, wall- To-wall carpet, air conditioner, television, refrigerator and inter-com. The Cable News Network (CNN) is received in the hotels through its satellite dish. The body managing the hotel now at the apex of the management include-

1. The general manager

2. The company accountant

3. The company secretary

4. The operational managers

5. The public relations officer

6. The house keeper

7. The food and beverages manager

8. The number of staff are eighty

These are both junior and senior cadres.

1. Administration

2. Accounts

3. Restraurant

4. Bar

5. Kitchen

6. Laundry.

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