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DESIGN AND IMPLEMENTATION OF COMPUTERIZED STUDENT INFORMATION TRACKING SYSTEM

ABSTRACT

Student information tracking system is a system designed to computerize the process of student information records considering the problems faced by doing this manually. The system was studied and relevant officials were interview to acquire the required data. This designed system allows easily information retrieval of accurate information for effective and efficient allocations. Easy maintenance of information integrity as well as time saving and reduction in operation. The system design in visual basic 6.0 is interactive, menu- driven and user friendly. It provides a timely information: about students. Most students information operations are recorded and stored in the computer and retrieved at willed. It ensures security as students must logo to the systems before they see information concerning them.

CHAPTER ONE

INTRODUCTION

1.0     Introduction

A student information system (SIS) is software application for education establishments to manage student data. Also known as student information management system (SIMS), student records system (SRS), student management system (SMS), campus management system (CMS) or school management system (SMS).  The SIS is equivalent to an Enterprise Resource Planning or ERP system for a cooperate customer. As such, many of the issue with ERP system selection Methodology, implementation, and operation of an ERP system apply too. Student information system (SIS) is also a computer- based application software designed to introduced a conducive and structured information exchange environment for integrating students, parent, teachers and administration of a school or college. Some of the other software packages available for this purpose include student management system (SMS), student information management system (SIMS) and student record system (SRS). These software system enable educational institutions to surprise student- related activities such as Keeping records of tests or examination conducted, attendance, appraisal on performance including details of mark scored, particular of everyday school attendance, and all other institution- related activities? In short, they provide a complete student records system. They are designed with diverse application potential ranging from simple management of students? Records at school to manage of all student- related functions as well as administrative functions of a university or a chain of educational establishments.   
1.1     Theoretical Background 
Today, it is believed that the application of computer technology in any activity would go along way in making activity much easier. To the research this statement remains theory until proven otherwise by the implementation of computerized student’s information tracking system. It is also believed that the benefits and advantages of using computer is more significant than that of the manual methods. This also wants to be proven beyond doubt by the researcher through the implementation of the system.      
1.2     Statements of the Problems 
In much higher learning school in the country, they do have data bank that contain all information of every students who are learning in the school. In the case of conflict that do happen in many schools, for the management to fetch out the culprit cause the management  a lot of time and resources. Through the implement at of the new system, it seeks to provide a reliable storage that will contain every information that concern both students and their guardian incase of investigation. It would also solve the problem of mass absence from the class during lecture by keeping the records of students who are in the class day by day.     
1.3   Aim and Objective(s) of the Study 
The project is aimed at developing  student information tracking system with improved performance over that of the current to ensure that the problem of the current system are properly analyzed and a solution to such problems incorporated in the new system. Student information system must meet the following objectives: 
Ø   Enable self-service for students to perform basic administration functions and tasks in a “one – stop” service and access environment. 
Ø   Integrate data sources and process them through a single function  that supports one-time entry of student data. 
Ø   Support the retention and recruitment of students and encourage a strong  and positive relationship with the university, alumni, donors, and other constituencies. 
Ø   Integrate and support new learning and teaching opportunities and technologies for students and faculty.   
1.4     Significant of the Study 
The use of student information system has the significance effect and this can be enumerated as follows: 
i.    To help the school to know the pedigree of all the student admitted into the school. 
ii.   To create a storage of large volume of data on school records. 
iii.  To assist the school management for easily identification of students. 
iv.  To prevents students to involve themselves any havoc happening in the school because of the fear tracking them. 
1.5     Scope of the Study 
This project is aimed at how the institute can improve the efficiency of the services. Student information tracking system is one the application involves almost all the features of the information system? The futures implementation will be online help for users to obtain information.   
1.6     Organization of the Research 
This project is divided into five chapter one gives a generation introduction, theoretical background, statement of the problem, aim and objective (s) of the study, significance of the study, scope of the study, organization of the research and definition of the terms. Chapter two handles introduction, literature review highlighting basic concepts. Chapter three is deals with system design that handles introduction, research methodology, input/output format, program flowchart. Chapter four is the system implementation and evaluation phases that handle system design flowchart, choice of programming language, analysis of the modules and implementation. Chapter five handles introduction, summary, conclusion and recommendation of the research.    
1.7    Definition of Terms 
Tracking System: It is used for the observing of persons or objects on the more and supplying a timely ordered sequence of respective location data to a model e.g. capable to serve for depicting the motion on a display capability. 
Student: A person studying at a university other place of higher education.      
Student Information: Is a student-level data collection system that allows the department to collect and analyze more accurate and comprehensive information. 
Student: An institution for educating children or any institution at which institution is given in a particular discipline.

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