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ROLE OF STORES SECURITY IN THE PROFITABILITY OF AN ORGANIZATION

CHAPTER ONE

INTRODUCTION 

1.1   BACKGROUND TO THE STUDY 

Security, as an important fact has been discovered as the most necessary activities carried out in every organization. Because the materials of an organization or an industry determines its level of survival. Security is the duty of the management and is one of the most essential areas of stores management. It covers various areas angles including theft, fraud, stock determination, damage and specific materials for storage constitute money and have been bought to meet certain needs. To ensure those materials satisfy the need for its existence and to avoid unnecessary cash loss arising from losing of materials because of faulty security which therefore affects the profit margin of the organization. When this improvement or development has been achieved, every organization then realize how important it is for an organization or and industry to invest more on security of stores. This is so for any oriented organization security as one of the most important and necessary aspect or area of store management.

Security of stores on a general aspect covers not only theft and fraud, but. It reaches to the aspect of stock deterioration (loss in value), damage, location and special storage requirements. An oriented organization will decide to seek the service of professional security outfit that supply a trained team of security guards and other personnel to guard against theft. Alternatively, industry or organization might give this responsibility of store security on an individual stock keeper or manager for the stock held in their charge, as a result of this, many industries or organizations depend this responsibility of store security on stock keeper to control store security. Store security and its softly is one of the most necessary aspect of concern in stores management as a result of the need to protect and guide the company’s huge investment in stock. Every goods or product of any company must be valued to the company, if not valued by the company should not have been in stock.

According to Morrison (167:9) if stock is to be adequately safeguarded, it must have to be properly located and arranged in a highly secured buildings or stockyards to which unauthorized person or persons are not allowed to have access into it. Its arrangement and management must be made for the custody of store house keys and security precautions exercised during no-working hours to ensure maximum security to be achieved. Data (1986:17) states that materials must be properly safeguarded and kept under proper security and vigilance.However, he pointed out that the effort, time and expenditure of money should be proportionate and relative to the importance of the materials and that cost of security must be commensurate with the benefits which may occur from security measure.

The role of store security is very important which according to carter and price (1993:10) reflects both the value of stock and the roles of its operation within the organization. They added that if stock is lost and also not recorded stock recoding becomes meaningless and useless as a means of stock control. The calculated level of stock indicated by the stock and will bear no resemblance to the actual stock hold. Operating on production will be highly hampered when stores security functions are not properly and effectively carried out. The basis store security function is that of holding stock, thus the need for proper stock control becomes imperative. 

According to Morrison (1987:9) said, that stock control involves activities designed towards the effectives management and control of all inventory items held in stock. The word stock represents a major and important part of the organizational working capital money, therefore, any stock costs because of theft, fraud or damage that they encounter on the process will have to be replaced which will increase the organization costs and reduce its profits. The value of stock cost every year is impossible to calculate, hence the figure must run into billions of naira to which must be added the loss of profits and revenue arising from production hold ups and lost contracts.

To get a good store securities will therefore real definition financial reward for the organization. in occupying out this project therefore, an attempt is being made to pin point the factors that hinder them effectively on store security in UNAMA PAPER MILL NIGERIA LIMITED Ikot Ekpene, Akwa Ibom State. The reason for this is to bring the activities of stores department of this organization in line with their modern system of stores security aimed of rendering active and effective services to the user department and therefore by achieving objectives. Unama Nigeria Limited was incorporated October, 1982 as a private Limited liability company. The company is located at Ikot Osurua, Ikot Ekpene Aba express way.

The company with indigenous and is owned by numerous shareholders including former easy central states, now made up of Anambra, Imo, Enugu and Ebonyi state. It is unique joint stock company. It has seven men as board of directors. The company is made up of six (6) departments namely; 
Administration, Finance, store, production, maintenance and internal audit departments. The company is a paper conversion company engages in printing of toilet roll wrapper, waxing, sheeting of paper and production of toilet roll known as “Unama” in Akwa Ibom native language. The company has progress over the years and has now gone into a programmed of diversification and expansion as a result of research on search and finally settled on paper milling. The paper is ideal as for now; all papers will produce the types of paper available. The paper is known as “bleached Kraft” while other are sourced locally such as toilet roll core, tambourine and printing ink. The company own numerous machines, which carries out different functions such as printing, machines, cutting machine, waxing machine, sheeting machines, toilet log machines, core machine and sheeting machines.

1.2 STATEMENT OF PROBLEM 

During this modern period numerous companies or organizations in Nigeria have reported numerous loss of materials through explosive means, fire hazard and avoidable accidents. All these dangers have contributed greatly to the effect of operating in this organization. These numerous negative effect on staffs and the management of this organization. in view of the enormous resources in terms of money and materials, cost in such incidents has been day running of industries. Specifically, this study will focus on the following.

1. The problem of security in store management.

2. the problem of security as per stock yard 

3. Problems of security as per regard to personnel.

4. How stores security affect the profit of the organization.

1.3 PURPOSE OF THE STUDY 

The reasons for the study of security its important, its effects is to identify the stores security existing in the organization and how it concerns the store house method of stores security operation and materials handling. Also this study will attempt to find out security lopes within the stock yard. It is also the objective of this study is to find out the security needs of the company particularly as it concern materials and personnel in stores. Furthermore, one of the aim and reason of this study is to realize stores security requirement for finished goods in the warehouses. It will involve goods in the security needs of the company with specific reference to the materials stocked by the company such as inflammable materials, example, fuel, diesel and alcohol. The study will also cover the area of provision of equipment to safe guard materials such as stock document like ledger, stock cards etc.

1.4 SCOPE OF THE STUDY 

In this study, the focus was to establish the role of store security in the profitability of and industry or organization for sale guarding materials in the store house. The study talked about the result of stores security towards the role of stores security in the profitability of an organization or an industry for sale-guarding materials in the store house and how stores security should be runed in order to attract profitability of an organization.

1.5 RESEARCH QUESTIONS 

It is necessary to establish some research question that will serve as a guide to the study. The research questions are:

1. To what extent does stores security affect the administration of the organization?

2. To what extent does stores security affect the profitability of the organization?

3. To what extent does stores personnel activities affect the profitability of the growth of the organization.

4. To what extent does stores personnel activities affect the growth of the organization.

5. To what extent does stores management affects the profit making of the organization.

1.6 SIGNIFICANCE OF THE STUDY 

The result of this study may be of use to the following group of people.

1. The result will help to enable the organization know the importance of store security and how it enhance the profit of the organization.

2. It will contribute to the profit making of the organization.

3. Finally, it is expected that the result obtained from this study shall be of great benefit to the government, and to the literature public who may stumble on this work and this would discover how store security enhances profit making organization.

4. Include that other students and researchers will benefit from it. This study will help researcher to gain practical knowledge of several problems encountered in stores department to enable then recommend proper solution to the problem and therefore contributes to effective management, supervision and functioning of stores department. It could also be of benefits to students as a reference materials in learning and acquiring now skills and knowledge of problems and solution of stores security. For future uses. It would also serve as a guide to students in embarking on excursion to. identify strategies from stores security easily. This would help them to be more efficient if employed in stores departments

1.7 LIMITATION OF THE STUDY 

One of the major constraints of this study was lack of finance to go around collecting data from the respondents. Again, it was not possible to go through all the documents concerned because some document were classified as ‘secret document” and therefore were not meant for any other person’s consumptions. The researchers was disappointed to note that the very few books from which to draw references were not discovered. Include time constraint. This study also suffers from time constraint because the scope of study is very large that if is supposed to take up to one year to conclude. But due to the short time given to us to mount up and submit our project I was constraint by time factor that I could not reach all the sources as earlier proposed for this research, though, it did not affect the proper findings and recommendations I made in this research.

1.8 DEFINITION OF TERMS 

1. Blind Stock Taking: This is a system whereby the person taking stock is given no prior information about the vocabulary number, descriptions, stock record balances or location of the items he is to check.

2. Security: Is a process of taking guard against theft burglary, fire incident etc on materials of goods stored in the store house.

3. Stock: This is the commutation of materials, parts and components kept for future use.

4. Stock-Taking: This refers to counting weighting or measuring stock to obtain an accurate list of it. It can be done on a periodical or continued basis.

5. Stock-Checking: This is the physical checking of qualities of materials in regularly or intermittently.

6. Stores: This is a general team describing goods which are held in store house and stock yard.

7. Inspection: According to Burton (1973:18) inspection is to carry out all catalogues items of standard and specifications must immediately be available. Therefore, inspection is the examination of incoming or outgoing consignments to ensure required quality.

8. Materials Handling: This deals with the movement of materials and storage of everything within and around an establishment, including raw materials, component and supporting goods, regardless of shapes, size form, nature or weight.

9. Inventory System: This is a system of which items are being written down in a particular store or making a complete note of all the lists or items held on store 

10. Stock-Yard: It is usually an open storage areas used for the storing of various non-perishable goods. That is, those materials that will not deteriorate. Or perish when exposed by the elements over long periods of time.

11. Security: This is a management responsibility and is on the most important aspects of stores management.

12. Security Services: Is as old as any other services oriented function in organization. therefore, can be defined as a government organization that protects a country and its secrets from enemies.

13. Storekeeper: This is a person who takes proper of items held in the store in order to maintain proper stock.

14. Specification: It is a detailed description of how something is, or should be designed or made.

15. Negotiation: This is legal/formal discussion between people who are trying to reach their agreement;

16. Stock Records: They are employed to alter the balance of stock by adding stock in the case of deliveries and subtracting in the case of issues.

17. Quality: Features of something good especially one that makes it different from something else.

18. Fencing: According to (oxford dictionary) 7th edition. It is the sport sighting with long time sword 

19. Fire Extinguisher: Metal container with water or chemical inside for putting out small fires.

20. Apron: A piece of clothing worn over the front of the body, from the chest or the waist down and tied around the waist.

21. Head Gear: Anything worn on the head for protection.

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