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DESIGN AND IMPLEMENTATION OF PATIENTS RECORDS TRACKING SYSTEM

CHAPTER ONE

INTRODUCTION

BACKGROUND OF THE STUDY

The main aim of talking information in any organization is to provide means whereby information on the organizations, operation; activity can be made easily by staff without having physical count for quantity. Information in management information system (MIS) is the valuable resources which enables a business or organization to steer in the right direction to achieve its objective and attain a competitive advantage. This makes administration more efficient and effective. Information tracking provides a relevant intelligence to decision making at the right time. One of the major activities in the medical data processing is the maintenance of patients record. When a patient visits a particular hospital for the first time, a folder is prepared and an identification number known as the card member is issued to the patient. This number is peculiar to only that patient and any information on the patient is stored or accessed by searching out the hospital folder bearing that number. These tracking of information on patients are collects and stored away in their hospital folder. As these records increase with time, the hospital would have a collection known as the medical history of the patient. This medical history be very, voluminous, this makes it almost impossible to retrieve past records of the patients that have been stored away for long.

Much of these information tracking system is been done by the record officers who collects information from different sections of the hospital and stores them away as expected. The record officers may be able to maintain these information but the process of retrieving and even storing is generally slow, time consuming and possibly tedious. The computer-based system has been designed to tackle some of the problems attached to information tracking while running a hospital. This is done basically by introducing certain data processing standards and information into the automated system to help govern and monitor the way the data and information is stored, accessed, used and retrieve. The processed information are stored in computer and they can be use of electric means. To prevent an epidemic outbreak within a region can only be provide a necessary statistics towards the number of death caused by a disease and the related solution, which can be used to tackle a disease. Information can be retrieved on a specific problem hence it is by electronic means.

STATEMENT OF THE STUDY

The need for this study was based on the quest for an automated system capable of monitoring the vast records associated with individual patient, computer necessary information like bills and ensure that each patient settles his/her bills and does not owe the hospital beyond an amount specified by the management. Hospital especially large one face many problems while trying to keep track of their patient’s records process and store information on each of them manually. Patients most often have to wait a long time before their files or hospital folder can be retrieved. This situation can be moist frustrating in cases of emergency where a patient requires immediate attention but time is wasted in locating his/her file or folder so that some information on patient medical history can be located.

Information concerning a patient cannot be shaved simultaneously by different medical personnel because of file or folder can only be in one location at a time. Every hospital is expected to keep record of the medical history of every patient for easy referencing. Since these files are usually carried about from one place to another, they are easily misplaced or accessed and manipulated by authorized persons. All these problems can lead to the deterioration and inefficiency in the services provided by the hospital.

1.2    PURPOSE OF THE STUDY

Owing to the difficulties faced by most hospitals in track keeping of information on patients record in the hospital and also monitoring bills and depths owned them, a study for an automated system was initiated with its main purpose of providing hospital a system that is capable of handling entire retrieval, storing and updating information about patients in the hospital. This system provide a statistics for every patients in the hospital including bills of the patients together will all cash payments made so as to provide on demand, useful information of each patients personal record together with debts and credits. Also another purpose of designing the system is for it to provide any information needed by a patient at any given time, thereby making it possible for patients to have easy access to their medical record. It also sound an alarm for any patient that owes the hospital more than the amount specified by the management as the maximum debt the patient is allowed to owe. This will go along way in providing the financial state of the hospital.

1.3    AIMS AND OBJECTIVES

The aims and objectives of the computerize system cannot be over emphasized. The use of computer system has several advantages over the use of manual systems especially as it regards keeping records of data and information, manipulating and processing them, storing them dot future use retrieving them and generating reports from them in as many copies as is desired by the user.

The computerized system is aimed at aiding the hospital in creating files for patients into two categories namely private and company patients so that for consideration will be given according to ones category.

The new system will definitely increase the speed of operations within the hospital thus increasing the efficiency and reliability of the hospital record keeping system. This will in turn help in improving the services provided for the patients who an satisfaction will like to boost the corporate image of the hospital.

The new computerized system is design for tracking information on patient record.  Due to the fact that the laboratory technician and doctors are sometimes confused with symptoms and parasites observed and information received concerning test of patients there is a need to develop a computer software with which the medical doctor can rely upon and perform his job correctly thereby administering the right treatments.

The new system is also design to develop a computer software whereby the medical officer can get the information and data required as fast as possible and that are accurate and reliable information to enhance the task of attending to patients promptly.

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