Select Currency
Translate this page

IDENTIFYING THE CONSEQUENCES OF INEFFICIENT FILING SYSTEM IN AN ORGANISATION

Format: MS WORD  |  Chapter: 1-5  |  Pages: 55  |  219 Users found this project useful  |  Price NGN3,000

  DOWNLOAD THE FULL PROJECT

IDENTIFYING THE CONSEQUENCES OF INEFFICIENT FILING SYSTEM IN AN ORGANISATION (A CASE STUDY OF SELECTED ORGANISATIONS IN ENUGU)

 

ABSTRACT

The aim of this project is to find out the consequences to inefficient filing system in private business organizations. A case study of selected organization in Enugu. The research work looked into the problem statement, which in essence was the previous and present problems of filing system and how the study is being carried out. The objective of the study was to identify the consequences of inefficient filing system of these selected organizations. The population of the study constituted the senior staff of the organizations involved. The method of data collection was through the use of questionnaires. A total number of 100 questionnaires were printed, distributed, collected and analyzed using sample percentages the analysis reveals that, untrained personnel:  The employee handling the filing system are not well trained and so cannot handle the filing system well. Conclusion were drawn which had it that, it is necessary for the PRAODA to improve their filing system, so that it can achieve a better result in this millennium. Recommendations given were proper funding, creation of motives and incentives, Training in the use of current electronic devices, proper education and training to raise professionals in the field.

 

CHAPTER ONE

INTRODUCTION

1.1    BACKGROUND OF THE STUDY

Many decades back, very little attention was given to information organization. Management had been mostly concerned with the proper application of management principles on resources to keep the organization going.  But recently, there has been an overwhelming realization of the importance of information as the life-wire of any organization.  Before any business is set up, there must be relevant information relating to that line of business and data has to be collected and evaluated to make sure that the business will be a viable one.  So also, strategies relating to that business line should be planned ahead of the commencement of the business if the business is expected to succeed.  Hence for better planning and good decision making management must have at their disposal, ready and accurate information.  This great importance now placed on information has been necessitated by the ever-increasing scope of communication and the expanding size and complexity of today’s business environment.  Much emphasis is now placed on information to all walks of life and in particular to business environment or resources as regards filing in an organization.

Efficient filing system in an organization helps the management of such organization in taking or making timely and accurate decisions.  Information, as defined by Ottih (1989) is data that has been processed in any way that is beneficial to the recipient.  Which means that data in its raw form has to be processed and shaped into useful information for managerial use.  The act of data processing therefore is the collecting, classifying summarizing, reporting and sorting of information (Lyon and Ivancevich, 1976). The pieces of written fact relating to the running of the organization are what constituted its records.  According to Johnson and Kallous (1974) filing system is an act that emerged with data processing and is primarily concerned with systematic handing and proper filing system of an organization from its creation to its final disposal.

Records keeping dates back to the early man when the act of writing began.  Not having any need for much record to be kept, the early man kept records of very memorable events in caves, stone, wax parchments earthenware vessels.  Some of these were also buried in the earth and dug up after several years.  In cities of early civilization like Ancient Egypt and in the Roman days there came a realization of the convenience of arranging and keeping together in one place, all papers received from individuals of organizations people kept records of all purchases and sales of land and referred to them from time to time (Payne 1970).

The act of filing was seen in the Roman Empire when records were stung on threads.  This was how the modern term “File” was derived from a latin word for thread , which is orderly arrangement of records that gave rise to the basic methods of filing (alghabetic, subject, chronological and geographical) that are found in existence today. With this also came the procedures of filing, which includes inspecting, coding, cross-referencing, sorting, and sorting. This enable the proper storage of records in a manner that allows for easy and speedy retrieval when needed.

Very few business ownership existed within this period and tread secrets within their heads and few legal documents. The emergency of various business ownerships and the increasing size and scope of operations have made people to be very much aware of happenings. Johson and kallaus (1974) had it that decades back when the early man really had no need for much records still. But recently, many organizations have grown in size and complexity to the extent that they are industrially revolutionized.  In order to catch up with the ever-growing scientific business environment, organizations have towed a new path towards the development of machines and instruments to replace or enhence human manual dextenity.

So the modern office is undergoing some technological changes to meet the increased need for information storage.  Over the years, a gradual technological development have been recorded in the area of filing system with a variety of office equipment introduced.  With the application of this advancement to office, filing system answers to inquires can easily and quickly be given by more keying in some codes or commands to tract the required storage location to retrieve information stored there.

Human judgment is still required to direct the entire operation and put them into proper use.  In agreement, Denyer (1986) has to say that it is not the equipment in use that determines a good result in filing system, rather the personnel who apply the system should be able to use them in a beneficial way to achieve maximum efficiency.  Hence, for the achievement of higher productivity in office operations at a lower cost, there is the need the presence of adequate and capable records, personnel to ensure that they are not properly used.

 

1.2     STATEMENT OF THE PROBLEM

In most organization, the issue of good and efficient filing system has posed a lot of problems and challenges to them conferences, seminars, and workshops may have been organized in the past and recent times to enhance an efficient and accurate filing system, but more or less, it has not achieved completely the aims and objectives. No wonder whitehead (1975) stated that “the essence to having files in the office is to keep related documents together so that information contained in them can be produced with minimum delay”. Consequently, now as then, the problems of finance, delay in filing, untrained personnel in the registry, lacks of motivations, no established  procedure, and especially poor  knowledge in the use of modern electronic equipment and many more have not eradicated the ugly and tasking problems in filing system hence this project.

1.3      Objectives of the study

Based on the above problems this work is therefore desiged to do the following:

(a)  Identify the current system of filing in selected organization.

(b)  Identify the problems of these methods

 

(c)  Identify the consequences of inefficient filing.

(d)  Identify the advantages of a good filing system.

  DOWNLOAD THE FULL PROJECT

Not What You Are Looking For?



For Quick Help Chat with Us Now!

+234 814 010 7220

+233 541 351 187


Here's what our amazing customers are saying

Emmanuel Essential
Kogi state University
I actually took the risk,you know first time stuff But i was suprised i received as requested. I love you guys 🌟 🌟 🌟 🌟
Very Good
Azeez Abiodun
Moshood Abiola polytechnic
I actually googled and saw about iproject master, copied the number and contacted them through WhatsApp to ask for the availability of the material and to my luck they have it. So there was a delay with the project due to the covid19 pandemic. I was really scared before making the payment cause I’ve been scammed twice, they attended so well to me and that made me trust the process and made the payment and provided them with proof, I got my material in less than 10minutes
Very Good
Gbadamosi Solomon Oluwabunmi
Lasu
Swift delivery within 9 minutes of payment. Thank you project master
Excellent
JONNAH EHIS
Ajayi Crowther University, Oyo
I was scared at first when I saw your website but I decided to risk my last 3k and surprisingly I got my complete project in my email box instantly. This is so nice!!!
Excellent
MATTHEW NGBEDE
Ahmadu Bello University
I wish I knew you guys when I wrote my first degree project, it took so much time and effort then. Now, with just a click of a button, I got my complete project in less than 15 minutes. You guys are too amazing!
Excellent
Temitayo Ayodele
Obafemi Awolowo University
My friend told me about iprojectmaster website, I doubted her until I saw her download her full project instantly, I tried mine too and got it instantly, right now, am telling everyone in my school about iprojectmaster.com, no one has to suffer any more writing their project. Thank you for making life easy for me and my fellow students... Keep up the good work
Very Good
Stancy M
Abia State University, Uturu
I did not see my project topic on your website so I decided to call your customer care number, the attention I got was epic! I got help from the beginning to the end of my project in just 3 days, they even taught me how to defend my project and I got a 'B' at the end. Thank you so much iprojectmaster, infact, I owe my graduating well today to you guys...
Excellent
Ibrahim Muhammad Muhammad
Usmanu danfodiyo university, sokoto
It's a site that give researcher student's to gain access work,easier,affordable and understandable. I appreciate the iproject master teams for making my project work fast and available .I will surely,recommend this site to my friends.thanks a lot..!
Excellent
Dau Mohammed Kabiru
Kaduna State College of Education Gidan Waya
This is my first time..Your service is superb. But because I was pressed for time, I became jittery when I did not receive feedbackd. I will do more business with you and I will recommend you to my friends. Thank you.
Very Good
Joseph M. Yohanna
Thanks a lot, am really grateful and will surely tell my friends about your website.
Excellent

HOW TO GET YOUR COMPLETE PROJECT INSTANTLY

  • Select 3 Project Topics of your choice from your Department.
  • Submit the 3 topics to your Supervisor for Approval.
  • Call Our Instant Help Desk on +234 814 010 7220 and Get Your Complete Project Material Instantly.
  • All project materials on this website are well researched by professionals with high level of professionalism.

FREQUENTLY ASKED QUESTIONS

How do i choose a Project Topic?

Look for your department and select any topic of your choice

I have a fresh topic that is not on your website. How do I go about it?

How fast can i get a complete project from your website?

Within 15 minutes if the exact project topic is on our website

Is it a complete research project or just materials?

It is a Complete Research Project i.e Chapters 1-5, Abstract, Table of Contents, Full References, Questionnaires / Secondary Data

One of your topics suites my project, but the case study is different. What do i do?

Call Our Instant Help Desk Now: +234 814 010 7220 and you will be responded to immediately

How do i get my complete project?

Your Complete Project Material will be sent to your Email Address in Ms Word document format

Can I get my Complete Project through WhatsApp?

Yes! We can send your Complete Research Project to your WhatsApp Number

What if my Project Supervisor made some changes to a topic i picked from your website?

Call Our Instant Help Desk Now: +234 814 010 7220 and you will be responded to immediately

Do you assist students with Assignment and Project Proposal?

Yes! Call Our Instant Help Desk Now: +234 814 010 7220 and you will be responded to immediately

What if i do not have any project topic idea at all?

Smiles! We've Got You Covered. Chat with us on WhatsApp Now to Get Instant Help: +234 814 010 7220

How can i trust this site?

We are well aware of fraudulent activities that have been happening on the internet. It is regrettable, but hopefully declining. However, we wish to reinstate to our esteemed clients that we are genuine and duly registered with the Corporate Affairs Commission as "PRIMEDGE TECHNOLOGY". This site runs on Secure Sockets Layer (SSL), therefore all transactions on this site are HIGHLY secure and safe!